Clinical information reconciliation is the process of identifying the most accurate list of all of a patient’s medications, medication allergies, and problems by comparing the medical record to an official list of the same items obtained from a patient, hospital, or other provider.
PI Objective and Calculation
The objective is to have the EC who receives a patient from another setting or provider of care or believes an encounter is relevant performs reconciliation of medications, medication allergies, and problem list. This reconciliation process must take place electronically.
- For at least one electronic summary of care record received for patient encounters during the performance period for which a MIPS eligible clinician was the receiving party of a transition of care or referral, or for patient encounters during the performance period in which the MIPS eligible clinician has never before encountered the patient, the MIPS eligible clinician conducts clinical information reconciliation for medication, medication allergy, and current problem list.
Denominator for calculation: Number of electronic summary of care records received using CEHRT for patient encounters during the performance period for which a MIPS eligible clinician was the receiving party of a transition of care or referral, and for patient encounters during the performance period in which the MIPS eligible clinician has never before encountered the patient.
Numerator for calculation: The number of electronic summary of care records in the denominator for which clinical information reconciliation is completed using CEHRT for the following three clinical information sets:
(1) Medication – Review of the patient’s medication, including the name, dosage, frequency, and route of each medication;
(2) Medication allergy – Review of the patient’s known medication allergies; and
3) Current Problem List – Review of the patient’s current and active diagnoses.
Any MIPS eligible clinician who receives fewer than 100 transitions of care or referrals or has fewer than 100 encounters with patients never before encountered during the performance period.
EXCLUSION POINT SHIFT:
In the event an exclusion is claimed for this measure, the potential points for this measure are reallocated to the Support Electronic Referral Loops for Sending Health Information measure.
Promoting Interoperability Discussion
A transition of care is the movement of a patient from one setting of care (hospital, ambulatory primary care practice, ambulatory specialty care practice, long-term care, home health, rehabilitation facility) to another. Optometrists and ophthalmologists would most likely receive a transition of care from another primary care optometrist or specialty ophthalmologist. A transition of care also includes the movement of a patient to another practice setting without a referral.
When an inbound referral of an established patient is taking place, the user should check the “Transition of Care” box on the RFV screen. In these situations, it is incumbent on the requesting provider to send you an electronic summary of care document.
In the event that an inbound transition of care or encounter with a new patient is taking place and despite the provider’s best effort a summary of care document is not available (i.e. requesting provider is on paper records, etc.), the e-TOC Document field should be used to indicate “Requested, but Unavailable”: See Example
The above indication removes the patient from the denominator of the measure thereby avoiding negative impact.
The same workflow as above can be followed for encounters with patients that have never been seen before, however, it’s important to note that the Transition of Care checkbox for these patients is optional. RevolutionEHR will automatically consider all patients with a status of “New” at the time their encounter is started in the denominator of this measure.
Clinical information reconciliation should also be performed on all new patients whether they present on a referral basis or of their own accord. Encounters with new patients are automatically added to the denominator without the need for the above indication on the RFV screen.
The act of performing clinical information reconciliation is accomplished by using an electronic summary of care file to build or update the patient’s medications, allergies, and problem list in RevolutionEHR. Importantly, this process requires the use of the electronic reconciliation process available in RevolutionEHR. To initiate that process, head to the location in the patient record where the summary of care document has been saved. If the file has been saved from an inbound Direct message, that folder will be the Transferred Messages Files folder in Documents/Images.
Select the file to be reconciled and then select the “Incorporate” icon at the far right of the screen: See Example
RevolutionEHR will process the electronic file and, upon completion and the user’s selection of “Continue”, provide the user with a side-by-side comparison of the inbound document against the information in the patient record in RevolutionEHR. Note that medications, medication allergies, and problems each have their own tabs: See Example
From here, the user can use the “Remove” and/or “Merge” buttons to update the patient’s record in RevolutionEHR. “Remove” would eliminate an item you would prefer not be part of your record while “Merge” can be used to create one instance of a medication, problem, or allergy from two. Once your work within a particulate category is complete, selecting “Consolidate” will bring both sides together to create a single master list for incorporation into the patient record: See Example
Once each of the three categories has been reconciled and consolidated, the “Continue” button will become available and allow the user to add the information to the patient record in RevolutionEHR. A final confirmation step allows the user a final opportunity to make any changes or proceed: See Example
Selection of “Confirm” updates that patient record and triggers the numerator for this measure.
Meeting this objective is significantly challenging because the user not only needs to perform clinical information reconciliation for patients who have been transitioned into their care, but also for any non-referred patients that have never been seen before. To be successful, users will need to develop procedures for obtaining electronic data from both their patients and other providers.