Patient Data Access by C-CDA Export

RevolutionEHR offers the ability to export C-CDA files for a single patient or group of patients in real-time or on a scheduled basis.  An example use case could include a patient requesting their electronic health data to be transferred to a different office.  The ability to export C-CDA files is permission-based.

Permissions 

1. Navigate to Admin > Employee/Roles > User Roles 
2. Select the User Role of interest 
3. Expand the Administration Module list in the Access Permissions list
4. Select “Export Patient C-CDA Files See Example 
5. Ensure that the employee(s) of interest hold a User Role with the “Export Patient C-CDA Files” permission box checked 

Utilization

1. An authorized employee navigates to Admin > Patient Management > Search 
2. The Last Name field determines the patients returned by the search.  If the field is left blank and “Search” is selected, all patients in the practice will be returned in the search results.  The other fields of the search can be used to fine tune the results. 
3. With search results displayed, select the gear icon and “Export C-CDAs” See Example 
4. In the Export C-CDAs modal, select the date range for the data to be included in the patients’ C-CDA files.  For example, if the C-CDA should only contain data for encounters that took place in the last 30 days, the corresponding radio selection can be made.  Note:  only patients with encounters within the selected data range will be exported. See Example 

Real-Time Export

1. To export the C-CDA(s) immediately, select “Export”. 
2. A confirmation message will appear notifying the user that the completed export will be delivered to the user’s Messages inbox: See Example 
3. Upon completion, the C-CDA file(s) will be delivered as a zip file attachment.  Select the file name link to download the file: See Example 
4. The zip folder and/or its contents can then be managed as appropriate for the request

Scheduled Export

1. To export the C-CDA(s) at a different time, select “Schedule Export”
2. Exports can be scheduled for a specific time of day and to take place once or on a recurring basis.  Enter the appropriate customization, provide a name for the export, and then select “Schedule”: See Example 
3. A confirmation message will appear notifying the user that the completed export will be delivered to the user’s Messages inbox: See Example 
4. Scheduled exports can be reviewed and/or cancelled through the “Scheduled C-CDA Exports” section of Patient Management: See Example 
5. Upon completion, the C-CDA file(s) will be delivered as a zip file attachment.  Select the file name link to download the file: See Example 
6. The zip folder and/or its contents can then be managed as appropriate for the request